Regulations for Taught Students approval and ownership

Regulations for Taught Students

V7.0

Yes

University Teaching and Learning Committee

01 August 2024

Annually

Head of Student Regulations and Casework

Director of Registry

 https://www.hud.ac.uk/policies/registry/regs-taught/ 

Completed 

7.0

01 August 2024

Throughout the Regulations

• Minor corrections throughout
• Removal of ‘School based investigations’ and renamed as appropriate
• Correction of mailboxes throughout
• Some larger areas of re-wording to address providing additional clarity, which does not impact a regulatory or material change
• Term ‘supporting information’ introduced for certain procedures instead of ‘evidence’.
• Change of terminology from CAB to CAM (Course Assessment Meeting)

Student Charter

• Updated with new SU President’s signature

Section 1: Student Information 

• Removal of each individual policy and a link to the policy framework provided instead
• Updated information for DL students
• Update procedure on enrolment and an introduction of an appeal procedure for late enrolment
• Emphasis that a second attempt at a module is the final attempt
• Repeat module is with attendance for both UGT and PGT students
• Removal of covid specific information 

Section 2: International Student and Student Visa Information  

• ATAS clarification 

Section 3: Student Finance 

• Recurring Card Payment detail included
• Clarification on SFE funding and consent to share
• Clarification on what students can and can’t do when they have a blocked account due to unpaid fees
• Clarity on repeat module charges and interruption fees
• Addition made to ancillary charges

Section 4: Attendance Monitoring 

• Changed response rate to compliance appeals from 20 to 10 days due to UKVI timelines

Section 5: Interrupting, Withdrawing or Transferring Course Internally or to another Institution

•  Clarification on when a student can return, mid-year from interruption
• Clarification for DL that interruption and withdrawal can be taken from last date of engagement online
• Clarification on funding rules for returning back after interruption 

Section 6: Support to Study

• Name changed from fitness to study to support to study to better suit the process
• Merging of stages 2 and 3 to decrease the anxiety of three separate meetings for students at what can be an already very distressing time
• Changed and provided more detail for the appeal procedure to bring in line with other procedures
• Expectations with referral paperwork now outlined
  Section 7: Conduct in Assessments and Exams
• ID card or identity verification in exams procedure now included

Section 8: Personal Circumstances

• Changed all extensions to self-cert 5 days – one per assessment which is eligible for extension
• In year deferral deadlines for ECs now detailed – these will be confirmed by Registry with the student and detailed on the AAT

Section 10: Academic Misconduct

• Expectations with referral paperwork now outlined

Section 11: Fitness to Practise

• Updated list of courses eligible for procedure, governed by a PSRB. PSRB now listed
• Expectations with allegation paperwork now outlined

Section 12: Student Disciplinary 

• Expectations with allegation paperwork now outlined
• Removal of stage 0

Section 13: Complaints

• Alteration to stages, changed from 4 to 3 in line with sector. Stage 1 – informal early resolution, stage 2 – formal resolution and stage 3 – review. Compliant with external regulatory requirements to have 3 stages – made clearer for students and put more of an emphasis on early resolution
• Clarification on evidential information sharing

Registry

6.0

01 August 2023

Throughout the Regulations

• Minor corrections throughout
• Removal of ‘rejection’ references and replaced with ‘not upheld’ or ‘not successful’
• Introduction of support information in all investigative procedures
• Updated academic appeal and complaint regulations and procedures in line with latest OIA good practice framework guidance.
• Some larger areas of re-wording to address providing additional clarity, which does not impact a regulatory or material change.
• References to material irregularity changed to procedural irregularity in accordance with language recommended by the OIA

Registry

6.0

01 August 2023

SU Introduction

• Updated with new SU President’s signature
• New SU weblinks

Our Student Charter

• Updated with new SU President’s signature

Glossary

• New definitions

Registry

6.0

01 August 2023

Section 1: Student Information

• Introduction of fit to sit and fit to submit, outside of award regulations
• Clarification of virtual panel and meetings
• Introduction of repeat without attendance procedure for undergraduate students only

Registry

6.0

01 August 2023

Section 2: International Student Information

• All student visa information updated in line with the latest immigration requirements.

Registry

6.0

01 August 2023

Section 4: Attendance Monitoring

• Clarification of what is expected from DL students

Registry

6.0

01 August 2023

Section 5: Interrupting, Withdrawing or Transferring Course Internally or to another Institution

• Streamlining of withdrawal, interruption and transfer out procedures
• Introduction of transfer of course (internal) regulation and procedure

Registry

6.0

01 August 2023

Section 6: Fitness to Study

• Introduction of Return to Study meeting process

Registry

6.0

01 August 2023

Section 7: Conduct in Assessments and Exams

• Clarification around exam ID checks
• Clarification around consequences of disruption in assessments

Registry

6.0

01 August 2023

Section 8: Consideration of Personal Circumstances

• Clarification of outcomes in extension procedure
• Removal of poor performance ECs due to fit to submit.

Registry

6.0

01 August 2023

Section 10: Academic Misconduct

• Introduction of proof reading and the use of AI Tools information

Registry

6.0

01 August 2023

Section 11: Fitness to Practise

• Introduction of warning penalty at stage 1
• New table of examples of fitness to practise breaches

Registry

6.0

01 August 2023

Section 12: Student Disciplinary

• New table of misconduct classifications with further examples given

Registry

6.0

01 August 2023

Section 13: Student Complaints

• Clarity provided on when a complaint is out of time
• Grounds introduced for appeal of stage 2 outcome
• More emphasis on informal resolution
• Clarity of complaints route for CP and apprenticeship students

Registry

6.0

01 August 2023

Section 14: Precautionary Measures, Criminal Proceedings and University Investigation

• New section – taken information out of Student Disciplinary and Fitness to Practise and kept in its own section for ease of access and lack of repetition throughout the regulations. Also included to be applicable for Fitness to Study.
• Included section on no contact agreements and orders

Registry

6.0

01 August 2023

Section 15: Supervised Work Experience, Work Based Learning, Unpaid Placement Limitations and Unforeseen Placement Termination

• New section – to replace UTSP policy and incorporate work based learning expectations into the regulations.

Registry

5.0

01 August 2022

Throughout the Regulations

• Minor corrections throughout
• Addition of nominee for student representation on panels

Registry

5.0

01 August 2022

SU Introduction

• Updated with new SU President’s signature
• New SU weblinks

5.0

01 August 2022

Our Student Charter

• Updated with new SU President’s signature.

Registry

5.0

01 August 2022

Glossary

• New definition

Registry

5.0

01 August 2022

Section 1: Important Information

• Minor alterations
• Amendment to covid-19 guidance
• Addition of SU nominee for student representation on panels

Registry

Section 3: Student Finance

• Minor alterations

Section 4: Attendance Monitoring

• Minor alteration to require visa students to have meetings in person

Section 5: Interrupting, Withdrawing, or Transferring from Studies

• Minor amendments to specifically include apprentice students

Section 6: Fitness to Study

• Minor amendments to clarify procedural steps
• Addition of signposts
• Addition of precautionary measures procedure

Section 8: Consideration of Personal Circumstances

• Addition of guidance for apprentice students

Section 9: Results Appeal

• Minor amendaments

Section 10: Academic Misconduct

• Clarification for students on professionally regulated courses
• Addition of failure to completed mandatory training being considered when determining outcome
• Removal of redundant outcome from stage 3

Section 11: Fitness to Practise

• Minor amendment to clarify cases may be brought following student disciplinary proceedings
• Clarification of stage 2 conditions and amendment

Section 12: Student Disciplinary

• Addition of investigating cases following SU investigation under SU regulation procedure
• Minor amendment
• Clarification for confidentiality and sharing of case outcome for apprentice students

Section 13: Student Complaints

• Addition of information for apprentice students
• Clarification that complaints cannot be about outcomes issued in other procedures