Regulations for Taught Students approval and ownership

Policy sign-off and ownership details

Document name:	Regulations for Taught Students
Version Number:	V8.0
Equality Impact Assessment:
Approved by:	The Senate
Effective from:	01 August 2025
Date for Review:	Annually
Author:	Head of Student Regulations and Casework
Owner (if different from above):	Director of Registry and Academic Development
Document Location:	https://www.hud.ac.uk/policies/registry/regs-taught/
Compliance Checks:	Completed

Revision history

Version	Date	Revision description/Summary of changes	Author
V8	01 August 2025	Throughout the Regulations • Minor corrections throughout • The change of reference to ‘schools’ in some places where this is now Central teams • Change of terminology from ‘Extenuating Circumstances’ Procedure to Exceptional Circumstances’ Procedure. • Change of terminology from ‘Evidence’ to ‘Documentation’ or ‘Information’ as appropriate • Updated references to ‘Director of Registry’ to Director of Registry and Academic Development’ • Removed any reference to ‘Tutor Reassessment’ • Removed any reference to ‘Module Assessment Meeting’ (MAM) • Removed any reference to ‘No Contact Order’ • Some larger areas of re-wording providing additional clarity, which does not impact a regulatory or material change • Change of terminology from ‘interim award’ to ‘exit award’ • Updated links to forms where these have been changed to MS Office forms Student Charter • Updated with new SU President’s signature Section 1: Student Information • Link to Key Facts for Apprentices included • Late enrolment and Re-registration Withdrawal Appeal Procedure updated to clarify it is one stage appeal process • Numbering of headings adjusted for clarity • Appendices A and B included providing additional information for students studying in partner institutions about the University procedures • Clarification on when in-person meetings can be facilitated • Appeals decisions in relation to the Revocation of an award or credit will now be ratified by a nominee appointed by the Senate • Clarification that funding may not be available for repeat year students without attendance • Added reference to Placements under Fit to Submit for clarity Section 2: International Student and Student Visa Information • Clarity on the consequences of failing to engage with the ‘check point’ requirements • Change of team name from ‘SEAM’ to Student Engagement Team (SET) • Clarification on spot checks and authorised absences process • Information added about ATAS clearances when courses/research topic changes Section 3: Student Finance Regulation • Additional information included on procedure when suspicious account activity is detected. Section 4: Attendance Monitoring • Clarification on support available for students • Clarification on the process for requesting ‘Repeat without attendance’ for students required to repeat failed modules with attendance • Clarification on limited options at Stage 4 for previously interrupted students • Changed grounds and clarification on the process for the Attendance Monitoring Compliance Appeals Procedure Section 5: Interrupting, Withdrawing or Transferring Course Internally or to another Institution • Changed process for Apprenticeship return to study from an interruption and changes to Break in Learning process Section 6: Support to Study • Further clarification provided on the impact on their visa status for international students facing withdrawal or interruption • Grounds for appeal updated to include ‘Bias’ • Added reference to student consent requirement before sharing information with PAT • Changes to Panel membership to ensure there is no conflict of interest Section 7: Conduct in Assessments and Exams • Added information for students with PLSPs • Expectations on saving work when using a computer during exams • Clarity on the potential Academic Misconduct process during or following an exam Section 8: Personal Circumstances • Change of terminology from ‘Extenuating Circumstances’ to Exceptional Circumstances’ • Introduction of the new EC system for making claims via the MyHUD portal • Change of terminology from ‘Pended’ to ‘Paused’ • Added further detail and clarification to EC decisions and the impact on student’s profile • Clarification on the use of PLSPs to support an EC claim • Added information about how failure to complete deferred work within the academic year may invoke the University’s two-year no credit rule. • Added information about student responsibility to share approved EC outcomes with Partner institutions • Clarity re late submission and EC claims • Added clarity about submission deadlines following in-year CAMS Section 10: Academic Misconduct • Clarification on Panel and other attendees when an Academic Misconduct hearing is reconvened as a result of an appeal outcome • Updated for consistency across procedures – right to appeal waived if students choose to not attend meeting/hearing Section 11: Fitness to Practise • Clarification regarding allowing legal representation • Changes to the Stage 1 outcomes sign off requirements. Section 12: Student Disciplinary • Clarification that the procedure is guided by principles of natural justice and is not a formal legal process • Change of terminology from ‘Responding party’ to ‘Reported party’ • Change of terminology from ‘restriction’ to ‘temporary suspension’ to reflect compassionate comms • Included distinct indicative examples of ‘Major’ and ‘Gross’ misconduct • Removed ‘No Contact Order’; replaced by No Contact Agreement (required) • Clarification on making anonymous allegations • Addition that the Reporting party will be informed of the outcome when the case is concluded and when the details of the outcome will be shared • An additional Stage 1 penalty ‘Advisory warning’ added • Clarification regarding allowing legal representation • Updated for consistency across procedures – right to appeal waived if students choose to not attend meeting/hearing • Link to Harassment and Sexual Misconduct statement and guidance • Clarity in order to meet Condition E6 compliance Section 13: Complaints • Complaints procedure changes to reflect new terminology and process agreed with School Ops Managers • Student Conciliators page updated • Introduction of Complaints Directory • Introduction of Student Concern form for Local Resolution Level Section 14: Precautionary Measures • Section Heading in the Procedure section rephrased for clarity • Clarification on external investigations and pausing of the University procedures • Change of terminology from ‘partial restriction’ to ‘partial suspension’ • Change of terminology from ‘partial prohibition’ to ‘campus suspension’ • Change of terminology from ‘full prohibition’ to ‘full suspension’ • Removed ‘No Contact Order’; replaced by No Contact Agreement (required) • Minor addition for clarity to grounds for review Document Sign-off, Ownership Details and Revision History • ‘Approved by’ box amended to ‘Senate’ from ‘UTLC and URC’ to reflect practise	Registry
V7	01 August 2024	Throughout the Regulations • Minor corrections throughout • Removal of ‘School based investigations’ and renamed as appropriate • Correction of mailboxes throughout • Some larger areas of re-wording to address providing additional clarity, which does not impact a regulatory or material change • Term ‘supporting information’ introduced for certain procedures instead of ‘evidence’. • Change of terminology from CAB to CAM (Course Assessment Meeting) Student Charter • Updated with new SU President’s signature Section 1: Student Information • Removal of each individual policy and a link to the policy framework provided instead • Updated information for DL students • Update procedure on enrolment and an introduction of an appeal procedure for late enrolment • Emphasis that a second attempt at a module is the final attempt • Repeat module is with attendance for both UGT and PGT students • Removal of covid specific information Section 2: International Student and Student Visa Information • ATAS clarification Section 3: Student Finance • Recurring Card Payment detail included • Clarification on SFE funding and consent to share • Clarification on what students can and can’t do when they have a blocked account due to unpaid fees • Clarity on repeat module charges and interruption fees • Addition made to ancillary charges Section 4: Attendance Monitoring • Changed response rate to compliance appeals from 20 to 10 days due to UKVI timelines Section 5: Interrupting, Withdrawing or Transferring Course Internally or to another Institution • Clarification on when a student can return, mid-year from interruption • Clarification for DL that interruption and withdrawal can be taken from last date of engagement online • Clarification on funding rules for returning back after interruption Section 6: Support to Study • Name changed from fitness to study to support to study to better suit the process • Merging of stages 2 and 3 to decrease the anxiety of three separate meetings for students at what can be an already very distressing time • Changed and provided more detail for the appeal procedure to bring in line with other procedures • Expectations with referral paperwork now outlined Section 7: Conduct in Assessments and Exams ID card or identity verification in exams procedure now included Section 8: Personal Circumstances • Changed all extensions to self-cert 5 days – one per assessment which is eligible for extension • In year deferral deadlines for ECs now detailed – these will be confirmed by Registry with the student and detailed on the AAT Section 10: Academic Misconduct • Expectations with referral paperwork now outlined Section 11: Fitness to Practise • Updated list of courses eligible for procedure, governed by a PSRB. PSRB now listed • Expectations with allegation paperwork now outlined Section 12: Student Disciplinary • Expectations with allegation paperwork now outlined • Removal of stage 0 Section 13: Complaints • Alteration to stages, changed from 4 to 3 in line with sector. Stage 1 – informal early resolution, Stage 2 – formal resolution and Stage 3 – review. Compliant with external regulatory requirements to have 3 stages – made clearer for students and put more of an emphasis on early resolution • Clarification on evidential information sharing	Registry
V6	01 August 2023	Throughout the Regulations • Minor corrections throughout • Removal of ‘rejection’ references and replaced with ‘not upheld’ or ‘not successful’ • Introduction of support information in all investigative procedures • Updated academic appeal and complaint regulations and procedures in line with latest OIA good practice framework guidance. • Some larger areas of re-wording to address providing additional clarity, which does not impact a regulatory or material change. • References to material irregularity changed to procedural irregularity in accordance with language recommended by the OIA SU Introduction • Updated with new SU President’s signature • New SU weblinks Our Student Charter • Updated with new SU President’s signature Glossary • New definitions Section 1: Student Information  Introduction of fit to sit and fit to submit, outside of award regulations  Clarification of virtual panel and meetings  Introduction of repeat without attendance procedure for undergraduate students only Section 2: International Student Information  All student visa information updated in line with the latest immigration requirements. Section 4: Attendance Monitoring  Clarification of what is expected from DL students Section 5: Interrupting, Withdrawing or Transferring Course Internally or to another Institution  Streamlining of withdrawal, interruption and transfer out procedures  Introduction of transfer of course (internal) regulation and procedure Section 6: Fitness to Study  Introduction of Return to Study meeting process Section 7: Conduct in Assessments and Exams  Clarification around exam ID checks  Clarification around consequences of disruption in assessments Section 8: Consideration of Personal Circumstances  Clarification of outcomes in extension procedure  Removal of poor performance ECs due to fit to submit. Section 10: Academic Misconduct  Introduction of proofreading and the use of AI Tools information Section 11: Fitness to Practise  Introduction of warning penalty at Stage 1  New table of examples of fitness to practise breaches Section 12: Student Disciplinary  New table of misconduct classifications with further examples given Section 13: Student Complaints  Clarity provided on when a complaint is out of time  Grounds introduced for appeal of Stage 2 outcome  More emphasis on informal resolution  Clarity of complaints route for CP and apprenticeship students Section 14: Precautionary Measures, Criminal Proceedings and University Investigation • New section – taken information out of Student Disciplinary and Fitness to Practise and kept in its own section for ease of access and lack of repetition throughout the regulations. Also included to be appliCAMle for Fitness to Study. • Included section on no contact agreements and orders Section 15: Supervised Work Experience, Work Based Learning, Unpaid Placement Limitations and Unforeseen Placement Termination • New section – to replace UTSP policy and incorporate work based learning expectations into the regulations.	Registry
6.0	01 August 2023	Section 1: Student Information Introduction of fit to sit and fit to submit, outside of award regulations Clarification of virtual panel and meetings Introduction of repeat without attendance procedure for undergraduate students only	Registry
6.0	01 August 2022	Throughout the Regulations • Minor corrections throughout • Addition of nominee for student representation on panels SU Introduction • Updated with new SU President’s signature • New SU weblinks Our Student Charter • Updated with new SU President’s signature Glossary • New definition Section 1: Important Information  Minor alterations  Amendment to covid-19 guidance  Addition of SU nominee for student representation on panels Section 3: Student Finance  Minor alterations Section 4: Attendance Monitoring  Minor alteration to require visa students to have meetings in person Section 5: Interrupting, Withdrawing, or Transferring from Studies • Minor amendments to specifically include apprentice students Section 6: Fitness to Study • Minor amendments to clarify procedural steps • Addition of signposts • Addition of precautionary measures procedure Section 8: Consideration of Personal Circumstances • Addition of guidance for apprentice students Section 9: Results Appeal  Minor amendment Section 10: Academic Misconduct  Clarification for students on professionally regulated courses  Addition of failure to completed mandatory training being considered when determining outcome  Removal of redundant outcome from Stage 3 Section 11: Fitness to Practise  Minor amendment to clarify cases may be brought following student disciplinary proceedings  Clarification of Stage 2 conditions and amendment Section 12: Student Disciplinary  Addition of investigating cases following SU investigation under SU regulation procedure  Minor amendment  Clarification for confidentiality and sharing of case outcome for apprentice students Section 13: Student Complaints • Addition of information for apprentice students • Clarification that complaints cannot be about outcomes issued in other procedures	Registry
V4	01 August 2021	Throughout the Regulations  The regulations have been updated to include numerical references for each paragraph to help easily identify areas. Our Student Charter  Updated with new SU President’s signature. Community Code of Conduct • Addition of examples for definitions of bullying, harassment and sexual misconduct as per the OfS guidance. Glossary  Updated to include new definition of precautionary measures (used to be referred to as restriction)  Updated to include the terms Reporting and Reported Party in accordance with updates made in Section 12: Student Disciplinary Section 1: Important Information  Addition of ‘Allegations under the Regulations’ for Taught Students Section 2: International Student Information  All student visa information updated in line with immigration requirements. Section 3: Student Finance  More clearly outlined the appeal process. Section 5: Interrupting, Withdrawing, or Transferring from Studies  Addition of limited options for which point a student can return to their studies after interruption.  Outlined maximum period of registration. Section 7: Conduct in Assessments  Clarification of student’s responsibility during online assessments. Section 8: Consideration of Personal Circumstances  Updated title to encompass extensions in addition to Exceptional Circumstances.  Addition of self-certified extension requests in accordance with OiA recommendations.  Addition of extension procedure and regulation to provide clarity between that and ECs.  New section (8.12) on Assessments and ECs based on Religious Fasting and Religious Observances. Section 9: Results Appeal  Updated wording for ‘request a review of a mark or grade’ procedure in line with the Regulations for Award. Section 10: Academic Misconduct  Updated with some minor rewording Section 11: Fitness to Practise  Inclusion of new precautionary measures section (used to be referred to as restriction) and more information regarding criminal proceedings. Section 12: Student Disciplinary  Inclusion of new precautionary measures section (used to be referred to as restriction) and more information regarding criminal proceedings.  Addition of reporting party, reported party and witness information.  Addition of alternative reporting tools as per the OfS recommendation  Addition of classification of misconduct levels.  Clarity provided regarding the timeline of the procedure and evidence which can be submitted by the reporting party as part of the investigation. Section 13: Student Complaints • Updated with some minor rewording	Registry
V3	20 November 2020	Replace Tier 4 visa with Student visa throughout	Registry
V2	01 August 2020	Community Code of Conduct Inclusion of reference to Sexual Violence and Misconduct	Registry
V2	01 August 2020	Student Charter New SU President signature	Registry
V2	01 August 2020	Glossary New addition of Sexual Misconduct and Violence definitions	Registry
V2	01 August 2020	Section 1- Important Information Applicable to all students Insertion of Car Parking Regulations Removal of legal regulation on smoking on/around campus – plain English emphasis Expansion and clarity of regulation priority for students studying at partner Institutions Clarity added around penalties associated to failure to re-register on time Specific paragraph on students’ responsibilities to comply with Covid-19 measures	Registry
V2	01 August 2023	Section 11: Fitness to Practise Introduction of warning penalty at stage 1 New table of examples of fitness to practise breaches	Registry
V2	01 August 2020	Section 2 – International Student Information Introduction of expectations on commutable distances to campus being maintained Re-brand of Tier 1 visa – now defined as a start-up visa throughout Clarity over curtailment of visas following interruptions	Registry
V2	01 August 2020	Section 3 – Student Finance Updated to final payment instalment for January PGT starters	Registry
V2	01 August 2020	Section 4 – Attendance Monitoring Updated to include online attendance monitoring Tier-4 attendance monitoring update according to Home Office requirements	Registry
V2	01 August 2020	Section 5 – Interruption to Study, Withdrawal and Transferring from your Course New material section added to the Regulation and Procedure – Transferring Minor edits to wording	Registry
V2	01 August 2020	Section 7 – Conduct in Assessments Updated with some minor re-wording	Registry
V2	01 August 2020	Section 10 – Academic Misconduct Inclusion of Failure to Safeguard penalty at Stage 1
V2	01 August 2020	Section 11 – Fitness to Practise Re-visited and re-worded in line with OiA Good Practice Publication; Revised panel approval; Revised timelines of activities.	Registry
V2	01 August 2020	Section 13 – Student Complaints Confirmation that complainant will normally be met with as part of all stage of investigation	Registry